Effective Event Management Software

November 1, 2018

A recent survey conducted by a leading provider of event store asked UK based event managers the fact that was their preferred tool for managing and planning their events. The most typical tool certainly was event store with 67% with the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets are a proven method of managing events - they are able to track budgets, monitor resources and can be an ideal way of developing and managing lists. The main benefit of spreadsheets just as one event management tool is the inexpensive related to them. Many event managers get access to spreadsheets and they’re a widely accepted document format.

However, there’s a lot of drawbacks if event managers choose to use spreadsheets his or her main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an very efficient way of managing all of the aspects of an event. It is likely that event managers is going to be using a variety of spreadsheets, by using lots of tabs, holding a lot of data. Managing this all data within spreadsheets may be confusing for an outsider, and frustrating for those users.

Lost data: Spreadsheets are just as safe as the server/system they sit down on. If they are maintained a pc hard disk, you will find there’s risk that the information is going to be lost if anything goes wrong with that computer or laptop. Spreadsheets can also be prone to freezing/stalling and unless the wedding manager is familiar with conserving a regular basis, you will find there’s high-risk that data and work is going to be lost.

Trouble keeping data updated: Many events have multiple event managers, all utilizing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers how the spreadsheet has evolved. If event managers take a copy from the master spreadsheet and develop that, the actual soon becomes obsolete. In addition there are issues when several event manger should connect to the spreadsheet as well. Only one editable copy may be opened, resulting in the others to become ‘read only’ - taking out the capacity to make updates.

Challenging to create reports to determine success: An integral part of event management may be the power to analyse event success. It is crucial to get the capacity to know very well what makes a particular event successful along with what needs to be measured as a way to analyse event performance. Using spreadsheets makes this a difficult task. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting in the data can be an extremely complicated and time consuming task. It is often necessity that whenever using spreadsheets, the experience of measuring event performance is forgotten or dismissed.

Deficiency of management information: Much like the problem in creating reports to analyse performance, gleam lack of management information overall. For businesses organising many events a year it’s important to manage to use a clear picture of these events as a whole; understanding delegate numbers, budgets and other KPI’s across all events might help shape event strategy in the future.

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