Beneficial Event Management Software

November 1, 2018

A current survey conducted with a leading provider of event management software asked UK based event managers what was their preferred tool for managing and planning their events. The most typical tool definitely was event safes with 67% of the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets can be a thoroughly tested strategy for managing events - they’re able to track budgets, monitor resources and could be an effective way of developing and managing lists. The advantage of spreadsheets as an event management tool is the low priced related to them. Nearly all event managers have accessibility to spreadsheets and they’re a widely accepted document format.

However, you can find a large number of drawbacks if event managers decide on spreadsheets as his or her main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not a extremely powerful approach to managing all of the facets of a celebration. It’s likely that event managers will likely be using numerous spreadsheets, by using lots of tabs, holding a huge amount of data. Managing all this data within spreadsheets could be confusing for an outsider, and frustrating for many users.

Lost data: Spreadsheets are just as safe because server/system they lay on. If they’re maintained on a pc hard disk, there is a risk that all the data will be lost contrary happens to that computer or laptop. Spreadsheets may also be prone to freezing/stalling and unless the big event manager is accustomed to saving on regularly, you will find there’s dangerous that data and work is going to be lost.

Trouble keeping data up-to-date: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing one other event mangers that this spreadsheet has evolved. If event managers have a copy in the master spreadsheet and focus on that, the property owner soon becomes out of date. Additionally, there are issues when several event manger has to connect to the spreadsheet concurrently. Only one editable copy may be opened, creating the others being ‘read only’ - taking out the ability to make updates.

Hard to create reports to determine success: A vital a part of event management is the power to analyse event success. It is vital to have the ability to know what constitutes a particular event successful as well as what should be measured in order to analyse event performance. Using spreadsheets makes video difficult job. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting with the data can be an extremely complicated and time intensive task. It’s very a fact of life any time using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.

Lack of management information: Much like the difficulty in creating reports to analyse performance, there’s also a not enough management information overall. For businesses organising many events a year it is critical to manage to have a clear picture of those events as a whole; understanding delegate numbers, budgets and also other KPI’s across all events may help shape event strategy in the future.

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